When you are thinking of starting a business and it turns out that you will need to print a lot, chances are that you will consider buying a number of printers for your business. However, a more effective way to handle printing in a commercial setting would probably be to get print management solutions.
However, the fact that most small and medium sized business owners are not familiar with this means that many of them end up missing out on using it as an effective way to manage printing. In reality, using managed services could help you slash up to a third of your printing costs, making it a very effective way of managing printing. Some of the questions that one is likely to have regarding the service include:
How exactly does it work?
Using a print management solution simply means having a professional printing firm figure out what your needs are, and then handling them for you. They often do this with the aim of ensuring that you spend as little money as possible, but that you still end up with the quality that you want. You could opt to create a print management team from your IT staff, but most people prefer to work with third parties such as companies that only provide this service.
What is the best way to take advantage of the solutions?
You can get print management services at any point during the course of your business. However, when you want it to have the greatest impact, it would be wise to get it as soon as you notice the need for bulk printing. Before you even go ahead and shop for printers, you should consult the print management firm you have identified for guidance.
What should you expect when you consult the firm?
When you consult a print management firm, the first thing you should expect is that they will try to find out what your goals are. Some of the questions they are likely to ask include the types of documents you will want to print, the print quality you are interested in and how much volume will be printed. Most of the high quality print management firms will ask very specific questions in a bid to ensure that they get a very good idea of exactly what it is that you need.
Once this is done, they will then consider all the evidence and then give you a few ideas on how to solve your printing problem. This includes the best types of printers you can buy or hire to suit your need. By working with professionals in making such decisions, you will avoid the risk of spending money on technologies that are not likely to be ideal for your specific needs.
How do they deal with the day to day running of the system?
Most print management firms will oversee all aspects to do with printing from making the decision on which printers to hire or use, to installing them and even to monitoring them. This means that all you need to do is tell them what you need, and then have them deliver it.
There are several benefits associated with letting such a company handle the day to day running of such a service. For one, it means that there will be very little risk of the system shutting down since it will be handled by a professional. In addition to that, the fact that you won’t be directly involved in the process means that you and the rest of the staff members can afford to focus on other issues rather than dwelling on the technical printing issues.
Of course, if you need more control over the system, you can always ask for it. Most high quality print management firms are very flexible and can create a custom made print management system for you if you are interested in it.
Why is it encouraged to work with only established firms?
Setting up a print management system can be a complex process, particularly if you want it to work with minimal glitches. The level of technical expertise that is needed to keep the system running and worth the money is often high, and only high quality firms can provide this. Even if you are interested in saving as much money as possible, making sure that you don’t compromise the quality of the service should be a priority.
Is it only practical for large firms?
Most print management systems are easily scalable. Even if you run a small or medium sized firm, chances are that it will be possible to come up with a system that will fit within that ecosystem. The only trick to getting value for money is making sure that you work with a firm that has the potential to accurately examine your needs and then come up with a system that will address them with very little excess.