There are many instances where it would make a lot of sense for you to get a copier rental in Toronto rather than buy your own expensive copier. Some of the reasons for this include the fact that you might not need the copiers for a long time, which means that buying them would be considered a waste of money. In such cases, renting the copier – even for a significantly long time such as six months to a year – might turn out to be a more efficient way of getting the same service.
As is the case with making any other kind of rental, one of the issues you need to focus on when you are getting such a rental is the terms that you will be subjected to. This is something that many people take for granted, but which actually affects a significant part of your experience with the copier. It’s always important to go through the terms of service critically before making the move to sign the lease. Some of the specific issues you need to address when doing this include:
Figuring out who is in charge of the logistics
If you are going to lease a large number of copiers, who will be in charge of transporting them to and from your premises? In many cases, the party providing the rental will offer this service. However, the terms for doing so vary from one party to another. For instance, there are some that will charge you a nominal fee for doing the transportation, and a few other parties will not charge you at all particularly if you sign a major lease.
Making sure that you go through these terms will also make it easier for you to plan the logistics. For instance, if the vendor does not offer any logistical support, you would need to find a way to transport all the copiers to your premises.
The policy regarding regular wear and tear
If you are going to get the rental for more than a few months, you need to be aware of the fact that the copiers will be subject to regular wear and tear particularly if you use them on a regular basis. When you are renting them, try to find out what the company’s policy is regarding this. For instance, what would they consider regular wear? Will they charge you extra if the machine suffers such wear? And if so, how much will you be expected to pay?
It’s important that you have a clear understanding regarding this specific policy, since it will determine how much you end up paying in the long term. The best companies to rent from are those that have reasonable definitions of what wear and tear is, and who will not charge you exorbitantly if it turns out that the copier has suffered such wear.
What to expect when damage occurs
On the other end of the spectrum is overt damage, which will occur due to issues such as accidents or fires in the premises. If your rented copiers suffer from such damage, what will be your obligation? Will you be expected to foot the bill for repairs? Will the company allow you to select the party to do such repairs so that you have control over how much it costs you?
Of course, when you are renting a copier, chances are that you have no intention of having it damaged. However, this is something that can certainly occur, so you need to plan for it. The first step towards doing this is finding out what the company’s policy is regarding this, so that you can know what to expect when it happens.
The other conditions you need to fulfill before using the service
There are some companies that will require you to fulfill some conditions before making use of the service. These include making sure that you have prepared an ideal location for the storage of the copiers, as well as having insurance for them. Find out if the company you are thinking of hiring from has these policies in place so that you don’t end up wasting a lot of time with paperwork once you commit to using their rental service. One of the most efficient ways of finding this information is by simply talking to the staff members at the lease facility.
The legal side of things
It’s also wise to explore the legal issues surrounding the lease of the copiers. For instance, under what circumstances will the company you are leasing from have the right to sue you in a court of law? It’s very rare for this to happen, but understanding the times when it’s likely to happen will reduce your chances of finding yourself in legal trouble.
It might sound boring having to go through the terms of service before renting a copier, but it’s important to do it nonetheless. The above are some of the things you ought to look out for to get this done correctly.